Up until now mandatory fields have only been applicable when a guest is making an online booking, in iBex you are now able to set mandatory fields for admin bookings.


These changes only apply to the Version 4 admin booking screens.


The rules apply globally in the account for every property.


If a field is nominated as required, a booking cannot be created or edited without it.


Only the master account can set the Mandatory Configuration settings for your iBex account.


By default all staff users will need to comply with the mandatory fields. If you would like to grant access to some users being able to bypass the mandatory fields please contact support@seekom.com


Instructions

  1. Login to iBex as the master operator.

  2. Go to Account Maintenance > Mandatory Configuration.

  3. Choose which fields are required when a staff member creates or edits a booking by ticking the check boxes.

  4. Click Save.



Admin Booking Behaviour


Screen Options


Individual users can choose which fields show up on the booking screen when they create a quick new booking.
They can set their fields by selecting the button on the Bookings Calendar screen, which will open up the below ‘Options’ pop up screen. From here they can select and/or deselect which fields will appear when making a Quick New Booking.



Note: The user is able to ‘Deselect’ any of these fields on the options page but the global mandatory field option will override the individual settings, users will be unable to remove any mandatory booking field for their own display when it comes to making a booking.


Quick New Booking


The ‘Quick New Booking’ screen tests the mandatory fields set against the account when the ‘Book’ button is selected. When a mandatory field has not been meet the Quick New Booking screen will take you to the Lead Guest tab (if you are not already on it), it will be highlighted red and display a message stating the booking cannot be completed and to check the booking details. The text boxes will appear red if you have not filled out a required field. If you hover over the text box, a message will display details of what is required. The booking is not able to proceed until you have completed all required fields.




New Booking


The ‘New Booking’ screen tests the mandatory fields set against the account when the ‘Book’ button is selected. When a mandatory field has not been met, the New Booking screen will take you to the Lead Guest tab (if you are not already on it). The Lead Guest tab will be highlighted red and display a message stating the booking cannot be completed and to check the booking details. The text boxes will appear red if you have not filled out a required field. If you hover over the text box a message will display details of what is required. The booking is not able to proceed until all required fields are completed.




Existing Bookings


Existing booking screens will test the mandatory fields set against the account when information on the ‘Lead Guest’ tab has been edited and the button has been selected.


If a mandatory field has not been met, the text box will appear red. If you hover over the text box a message will display details of what is required. Lead Guest information will not be able to be saved until these mandatory fields have been filled out.